Booking fee/deposit: $100 to hold date (prior to 6 months before wedding date)
The booking fee is due on signing this document. A half deposit (less $100 booking fee) is due 6 months prior to wedding date. The balance of the amount agreed upon is due the day of the wedding.
Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.
Confirmation: A signed “Contract for Wedding Photography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.
Pre-Wedding Consultation: This normally happens at the time of booking. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to pop in for an additional chat closer to the time of the wedding (about 1 week) to iron out the remaining details. In any case we will contact you by phone a few days before the wedding to ensure that there have been no last minute changes.
Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (usually a family member) who will point out key individuals to be photographed. The Photographer may also require the assistance of an organizing family member. The Clients also agree to give the Photographer sufficient warning of key events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests at weddings like having their photo taken. In such cases the Photographer will use her discretion but cannot be held responsible for a lack of photos of these people.
The Schedule: Our shooting schedule, style of working and experience are designed to achieve a great set of wedding photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of the Clients arriving to the church) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.
Paparazzi Wedding Guests: Your guests will have digital cameras and will want to photograph you on your big day. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the wedding services described above. We cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually interrupt the Photographer's work. Also,the photographers are granted the right to request a guest to turn off a flash if necessary, or ask a guess to kindly step out of the way of the contracted photographers.
House Rules: Note the Photographers are sometimes limited by rules imposed by registrars, ministers and venue management as to what can and cannot be done. For example some ministers insist that no flash photography is allowed, and others will insist that the Photographers shoot from a specific location. In such circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. We advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with the personnel concerned.
Copyright Law: The copyright of photographs remains with the Photographer. The Photographer grants the Clients permission to make copies of the images under the following conditions. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.
Limit of Liability: If a photographer is too ill or becomes injured and cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer. Under normal circumstances a second photographer from the Photographer is there for the day anyway and this photographer will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.
Outdoor Venues: Under no circumstances can we shoot outdoors in inclement weather, due to the nature of our equipment and/or for the safety of our photographers. In the event that the weather takes a turn for the worse, it will be the sole discretion of Maupin Photography whether photos can take place, depending upon the amount of moisture getting on the equipment. In the event that there is a borderline situation in heaviness of rain, CLIENT understands that the final product may consist of less footage/photos then was originally intended. The payments rendered are non-refundable if poor weather or force majeure prevents taping and the CLIENT is still responsible for paying the remainder of Maupin Photography's fee. It is the CLIENT’s responsibility to have a back-up indoor venue.
Booking Fee/Deposit: In the event of the Clients canceling the wedding for whatever reason the booking fee and deposit are non-refundable. It will be considered as liquidated damages to the Photographers.